Job Description
Join our dynamic team as the face of our Louisville headquarters! We're seeking a polished Executive Receptionist to manage our front desk operations with professionalism and warmth. This full-time role offers growth opportunities in a collaborative corporate environment where your organizational skills will directly impact our client experience.
As the first point of contact for executives and visitors, you'll maintain a sophisticated reception area while handling critical administrative functions. Our ideal candidate thrives in fast-paced settings and takes pride in delivering exceptional service.
Responsibilities
- Manage multi-line phone system and route calls to appropriate departments
- Greet visitors, screen guests, and coordinate meeting room reservations
- Process incoming/outgoing mail, packages, and deliveries
- Maintain digital filing systems and update office directories
- Assist with office supply inventory and equipment maintenance
- Support administrative tasks including document preparation and scheduling
- Coordinate vendor services and manage office service requests
Qualifications
- Minimum 2 years professional receptionist or administrative experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask in high-pressure situations
- Strong attention to detail and organizational abilities
- Professional appearance and client-focused demeanor
- High school diploma required; associate's degree preferred