Job Description
Join our prestigious financial services firm as the face of our San Francisco headquarters! We seek a polished Executive Receptionist to deliver exceptional client experiences while managing high-traffic front desk operations. This full-time role offers growth opportunities in a dynamic corporate environment with competitive compensation and comprehensive benefits.
As the first point of contact, you'll embody our commitment to excellence while coordinating complex scheduling, managing vendor relationships, and supporting executive administrative functions. Ideal for a proactive professional with exceptional communication skills and a passion for creating seamless office experiences.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, screening and routing to appropriate personnel
- Coordinate executive calendar management, scheduling complex meetings across global time zones
- Oversee visitor reception process including badge issuance, security protocols, and conference room coordination
- Manage office inventory, supply procurement, and vendor relationships for facility services
- Support administrative functions including document preparation, mail processing, and expense reporting
- Coordinate catering services for executive meetings and corporate events
- Maintain professional reception area appearance with daily upkeep and seasonal décor updates
- Assist with new employee onboarding including workspace preparation and equipment setup
Qualifications
- Minimum 3 years of corporate receptionist or executive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional verbal/written communication skills with professional phone etiquette
- Strong organizational abilities with attention to detail in high-pressure environments
- Ability to multitask and prioritize competing demands with minimal supervision
- Discretion in handling confidential information and sensitive situations
- Experience with scheduling tools (Calendly, Doodle) and calendar management systems
- High school diploma required; bachelor's degree preferred