Job Description
Join our prestigious financial services firm in Manhattan as the first point of contact for high-profile clients and executives. We're seeking a polished Executive Receptionist to deliver exceptional front-desk experiences while supporting office operations in our state-of-the-art Midtown headquarters. Enjoy competitive compensation, comprehensive benefits, and a vibrant professional environment.
Responsibilities
- Manage professional reception area including visitor greeting, screening, and badging
- Coordinate executive calendars, meeting logistics, and travel arrangements
- Operate multiline phone system with advanced call routing protocols
- Process incoming/outgoing mail and manage office supply inventory
- Support HR functions including new hire onboarding and vendor management
- Maintain digital filing systems and confidential records
- Collaborate with IT facilities for office equipment maintenance
Qualifications
- 3+ years of executive-level reception or administrative experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional written/verbal communication and interpersonal skills
- Ability to multitask in fast-paced environment with discretion
- Knowledge of office management best practices
- Associate's degree or equivalent professional certification
- Experience in financial/legal services preferred