Job Description
Join our prestigious downtown firm as the first point of contact for executives and clients. We seek a polished receptionist to manage our high-traffic lobby, coordinate complex calendars, and maintain seamless office operations. Enjoy competitive benefits, professional development opportunities, and a dynamic work environment in Manhattan's vibrant Financial District.
Responsibilities
- Manage multi-line phone system and route 100+ daily calls professionally
- Greet and screen all visitors with executive-level hospitality
- Coordinate complex executive calendars across 15+ stakeholders
- Process incoming/outgoing mail and manage office supply inventory
- Oversee conference room bookings and AV equipment setup
- Assist with travel arrangements and expense reports
- Support HR onboarding for new hires
- Execute confidential document management protocols
Qualifications
- 3+ years corporate receptionist or executive assistant experience
- Advanced proficiency in Microsoft Office Suite
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities under pressure
- Discretion handling confidential information
- Experience with scheduling tools (Calendly, Outlook)
- Associates degree or equivalent certification required
- CRM experience (Salesforce preferred)