Job Description
Join our award-winning financial services team as the face of our downtown Chicago headquarters! We're seeking a polished Executive Receptionist to deliver exceptional client experiences while supporting executive operations. This hybrid role blends in-person presence with remote flexibility in a modern, LEED-certified office overlooking Millennium Park. You'll manage high-traffic reception areas, coordinate executive calendars, and implement streamlined office protocols that enhance productivity across departments.
Our culture values professional growth – you'll receive quarterly leadership training and tuition reimbursement for industry certifications. Enjoy comprehensive benefits including health insurance, 401k matching, and monthly downtown parking stipends. This is an ideal opportunity for detail-oriented professionals ready to advance their administrative careers in a Fortune 500 environment.
Responsibilities
- Manage multi-line phone systems and triage 50+ daily calls with professional etiquette
- Coordinate executive calendars and travel arrangements across 15 departments
- Oversee visitor protocol including badge issuance and conference room scheduling
- Process incoming/outgoing mail and manage supply inventory for 150+ staff
- Support onboarding processes through new hire orientation coordination
- Implement digital filing systems using Microsoft SharePoint and Teams
- Collaborate with IT department on AV equipment maintenance for boardroom
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years corporate receptionist or executive assistant experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven ability to manage competing priorities with zero errors
- Professional demeanor with executive-level communication skills
- Experience with scheduling software (Calendly, Doodle, or similar)
- Basic knowledge of office equipment (multifunction printers, conference systems)
- Discretion handling confidential information under NDA protocols