Job Description
Join our prestigious financial services firm as the first point of contact for high-profile clients and executives. We seek a polished Executive Receptionist to manage our Manhattan headquarters with professionalism and grace. Enjoy a collaborative environment in the iconic Empire State Building, where your organizational skills will directly impact client satisfaction and office efficiency. This role offers competitive benefits, professional development opportunities, and the chance to work alongside industry leaders.
Responsibilities
- Manage multi-line phone system with exceptional etiquette and professionalism
- Greet and screen all visitors, ensuring seamless access for executives and clients
- Coordinate complex meeting schedules across multiple departments
- Process incoming/outgoing mail and packages with meticulous attention to detail
- Maintain executive calendars and travel arrangements
- Order and manage office supplies inventory
- Assist with light administrative tasks including document preparation
Qualifications
- Minimum 3 years of high-level receptionist or administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Ability to maintain composure in fast-paced environments
- Strong organizational and multitasking abilities
- Professional appearance and demeanor
- Knowledge of office equipment (copiers, scanners, phone systems)
- Associate's degree or equivalent professional certification preferred