Job Description
Join our prestigious downtown Chicago firm as the face of our corporate headquarters! We're seeking a polished Executive Receptionist to manage our high-traffic lobby and provide exceptional administrative support. This role offers growth opportunities in a dynamic financial environment with comprehensive benefits.
Responsibilities
- Manage corporate lobby operations including visitor greeting, badge issuance, and conference room coordination
- Handle multi-line phone system with professionalism, directing calls to 50+ executives
- Coordinate executive calendars, meetings, and travel arrangements
- Process incoming/outgoing mail and manage office supply inventory
- Support HR functions onboarding new employees and managing visitor logs
- Assist with special projects and event coordination for 200+ person firm
Qualifications
- 3+ years corporate receptionist or executive assistant experience
- Expertise in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and diplomacy skills
- Ability to multitask in fast-paced financial services environment
- Professional appearance and polished business demeanor
- Associate degree or equivalent professional certification preferred