Job Description
Join our dynamic team as the first point of contact at Metropolitan Group's prestigious Manhattan headquarters. We're seeking a polished and proactive Executive Receptionist to deliver exceptional client experiences while supporting our C-suite executives. This hybrid role combines in-person presence with administrative excellence in a fast-paced corporate environment.
Our ideal candidate thrives in high-energy settings, possesses exceptional organizational skills, and takes pride in creating seamless operational workflows. You'll be instrumental in maintaining our professional brand image while supporting complex scheduling and office coordination.
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Coordinate executive calendars, schedule complex meetings, and manage travel arrangements
- Greet and assist visitors, clients, and vendors with professional demeanor
- Process incoming/outgoing mail, manage office supplies inventory, and oversee vendor relationships
- Prepare confidential correspondence, reports, and executive presentations
- Support HR functions including onboarding coordination and benefits administration
- Maintain digital filing systems and ensure document security protocols
Qualifications
- 3+ years of executive receptionist or senior administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Discretion with confidential information and sensitive matters
- Experience with calendar management tools (e.g., Calendly, Doodle)
- Ability to multitask in high-pressure environments with competing priorities
- Associate's degree or equivalent professional certification preferred
- Knowledge of corporate etiquette and professional protocols