Job Description
Join our prestigious downtown Dallas firm as the face of our operations! We're seeking a polished Executive Receptionist to deliver exceptional client experiences while managing complex administrative workflows. This role is perfect for a detail-oriented professional who thrives in fast-paced corporate environments and wants to grow their career in office management.
Our ideal candidate will support C-suite executives, coordinate executive calendars, and oversee front-desk operations for 50+ employees. Enjoy competitive benefits, flexible scheduling options, and a collaborative culture that values work-life balance. If you're passionate about creating seamless administrative systems and representing our brand with excellence, apply today!
Responsibilities
- Manage executive calendars and coordinate complex meeting logistics across departments
- Screen and direct incoming calls to appropriate personnel while maintaining professional phone etiquette
- Greet visitors, assess needs, and resolve inquiries using excellent customer service skills
- Process incoming/outgoing mail, shipments, and manage office supply inventory
- Coordinate travel arrangements and expense reports for executive team members
- Maintain digital filing systems and ensure confidential document security protocols
- Support special events planning and office-wide administrative projects
Qualifications
- 3+ years of executive receptionist or senior administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished professionalism
- Strong organizational abilities with meticulous attention to detail
- Ability to multitask and prioritize in high-pressure situations
- Experience managing complex calendars and coordinating executive schedules
- Knowledge of office equipment (multi-line phone systems, copiers, scanners)
- High school diploma or equivalent; Associate's degree preferred