Job Description
Join our prestigious downtown firm as the first point of contact for high-profile clients and partners. We seek a polished Executive Receptionist to manage our dynamic front desk operations in the heart of Manhattan. This role offers growth opportunities within a collaborative environment and comprehensive benefits package.
What We Offer: Competitive salary, health insurance, 401(k) matching, and professional development stipend. Enjoy modern workspaces in a landmark building with skyline views.
Responsibilities
- Manage multi-line phone system and direct high-volume calls to appropriate departments
- Greet and screen visitors with exceptional professionalism and discretion
- Coordinate executive calendars and meeting logistics using Outlook/Google Suite
- Process incoming/outgoing mail and manage office supply inventory
- Support administrative tasks including document preparation and data entry
- Maintain pristine reception area with seasonal décor updates
- Assist with event coordination for office functions and client meetings
Qualifications
- 3+ years of corporate receptionist or administrative experience
- Expertise in Microsoft Office Suite and calendar management systems
- Exceptional verbal/written communication and interpersonal skills
- Proven ability to maintain composure in high-pressure situations
- Associate's degree or equivalent professional certification preferred
- Proficiency with multi-line phone systems (Avaya/Octel experience a plus)
- Ability to lift 20 lbs for office supply management
- Valid New York State driver's license (for occasional courier duties)