Job Description
Join our award-winning team at Pinnacle Financial Group as the first point of contact for high-profile clients and executives. We seek a polished Executive Receptionist to embody our brand excellence while managing a fast-paced corporate environment. This hybrid role offers competitive benefits, professional development, and the opportunity to grow within our expanding financial services firm. If you thrive in dynamic settings and excel at creating exceptional first impressions, we invite you to apply.
Responsibilities
- Manage professional front desk operations including greeting visitors, screening calls, and coordinating mail/deliveries
- Executive calendar management, meeting coordination, and travel arrangements for senior leadership
- Process confidential documents, expense reports, and office supply inventory
- Coordinate office events, catering, and facility maintenance requests
- Maintain visitor logs, security protocols, and access control systems
- Support HR initiatives onboarding new hires and coordinating interviews
- Collaborate with administrative team to ensure seamless office operations
Qualifications
- 3+ years of executive-level receptionist or administrative experience
- Exceptional communication skills with polished telephone and in-person etiquette
- Proficiency in Microsoft Office Suite and scheduling software (Outlook, Calendly)
- Ability to handle sensitive information with absolute discretion and professionalism
- Proven multitasking skills with attention to detail in high-pressure situations
- Associate's degree or equivalent professional certification preferred
- Experience in financial services or corporate environment strongly preferred