Job Description
Join our dynamic team as the first point of contact for our prestigious downtown Oakland firm. We're seeking a polished Executive Receptionist to deliver exceptional client experiences while supporting our executive team in a fast-paced corporate environment. Enjoy competitive benefits and career growth opportunities in the heart of the Bay Area.
Responsibilities
- Manage multi-line phone system with professional call routing and voicemail management
- Coordinate executive calendar scheduling and meeting logistics across departments
- Greet visitors with exceptional hospitality and manage visitor access protocols
- Process incoming/outgoing mail and manage office supply inventory
- Assist with administrative tasks including document preparation and expense reporting
- Collaborate with HR on onboarding logistics and new employee orientation
- Maintain organized reception area and ensure professional office presentation
Qualifications
- Minimum 3 years of corporate receptionist or executive assistant experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask in a high-volume, deadline-driven environment
- Professional demeanor with strong attention to detail and confidentiality
- Associate's degree or equivalent administrative certification preferred
- Experience with building access systems and visitor management software