Job Description
Join our dynamic leadership team as an Executive Administrative Assistant in Miami's vibrant business district. We're seeking a highly organized professional to support C-suite executives with complex scheduling, confidential communications, and strategic project coordination. Enjoy a collaborative environment with competitive benefits, professional development opportunities, and the chance to make a tangible impact on our global operations.
Responsibilities
- Manage executive calendars, complex travel arrangements, and meeting logistics across multiple time zones
- Prepare confidential reports, presentations, and correspondence using advanced MS Office Suite
- Coordinate cross-departmental projects, track deliverables, and maintain detailed progress documentation
- Act as primary liaison between executives, board members, and external stakeholders
- Oversee office budget tracking, expense reports, and vendor relationship management
- Implement organizational systems for digital and physical document management
Qualifications
- 5+ years of executive administrative support experience in corporate or fast-paced environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with discretion for sensitive information
- Proven project coordination experience with ability to manage competing priorities
- Associate's degree or equivalent professional certification (e.g., CAP-OM)
- Bilingual (English/Spanish) preferred for Miami market engagement