Job Description
We are seeking a highly organized and proactive Executive Administrative Assistant to join our dynamic team in New York City. This is an immediate hiring opportunity for a dedicated professional looking to make an impact in a fast-paced corporate environment.
In this pivotal role, you will provide high-level administrative support to senior leadership, ensuring seamless operations and exceptional service. You will thrive in a collaborative setting where your attention to detail and problem-solving skills will be valued.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for immediate start and professional growth.
- Work in a modern, inclusive, and supportive office culture.
If you are ready to take the next step in your career, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Prepare, proofread, and edit high-level correspondence, reports, presentations, and internal documents.
- Act as the primary point of contact for internal and external stakeholders, ensuring clear and timely communication.
- Oversee office operations, including vendor management, supply ordering, and facility maintenance.
- Facilitate decision-making processes by taking accurate meeting minutes and preparing briefing materials.
- Screen incoming communications and prioritize requests to maximize executive efficiency.
Qualifications
- Minimum of 3-5 years of experience as an Administrative Assistant or Executive Secretary.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and advanced Google Workspace tools.
- Exceptional organizational skills with the ability to multitask in a fast-paced environment.
- Strong verbal and written communication skills with a professional demeanor.
- Ability to handle sensitive and confidential information with the utmost discretion.
- Bachelor’s degree preferred; equivalent experience in a corporate setting is a plus.