Job Description
We are seeking a highly organized and proactive Executive Administrative Assistant to join our dynamic team in New York City. In this pivotal role, you will streamline daily operations, manage executive schedules, and ensure seamless communication across the organization.
At Apex Professional Services, we pride ourselves on a collaborative culture and offer a flexible schedule that prioritizes work-life balance without compromising productivity. This is an excellent opportunity for a dedicated professional to grow their career in administrative support.
Responsibilities
- Manage and prioritize complex calendars, scheduling meetings, and coordinating domestic and international travel arrangements.
- Prepare and edit correspondence, presentations, and detailed reports for executive leadership.
- Handle incoming communications, including email, phone calls, and mail, with a professional and courteous tone.
- Organize and maintain comprehensive filing systems, both electronic and physical, to ensure easy information retrieval.
- Assist with project coordination, budget tracking, and expense report processing.
- Act as the point of contact for internal and external stakeholders, ensuring clear and timely communication.
- Support team events and company-wide initiatives as needed.
Qualifications
- Minimum of 3-5 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a keen attention to detail.
- Ability to multitask effectively and manage competing priorities in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to office management.
- High school diploma or equivalent; Bachelor’s degree preferred.