Job Description
Join our prestigious financial firm in Manhattan as an Executive Administrative Assistant. We're seeking a highly organized professional to support C-level executives with complex scheduling, travel coordination, and confidential document management. This hybrid role (3 days office, 2 days remote) offers competitive compensation and growth opportunities in a dynamic corporate environment.
Responsibilities
- Manage complex executive calendars and coordinate high-level meetings
- Arrange domestic/international travel and itineraries
- Prepare confidential reports and executive correspondence
- Oversee office supply inventory and vendor relationships
- Coordinate onboarding processes for new team members
- Act as primary liaison between departments and external partners
- Maintain digital filing systems and document security protocols
Qualifications
- 5+ years of executive support experience in financial services
- Expert proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written/verbal communication skills
- Discretion with confidential information and sensitive data
- Ability to manage competing priorities under tight deadlines
- Proven experience with calendar management tools (Calendly, Doodle)
- Associate's degree or equivalent professional certification