Job Description
Join our dynamic leadership team as an Executive Administrative Assistant in the heart of Tampa's business district. This pivotal role combines precision, proactive support, and strategic coordination to drive operational excellence. We're seeking a detail-oriented professional who thrives in fast-paced environments and values confidentiality and discretion.
Our ideal candidate will be the backbone of our executive operations, ensuring seamless day-to-day functions while contributing to long-term strategic initiatives. Enjoy a modern workspace with flexible scheduling, comprehensive benefits, and opportunities for professional growth in a company that invests in its people.
Responsibilities
- Executive calendar management, meeting coordination, and travel arrangements for C-suite executives
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Manage departmental budgets, expense reports, and procurement processes
- Serve as primary liaison between departments, clients, and external partners
- Coordinate office operations, including supply inventory, vendor relationships, and facility management
- Implement and optimize administrative workflows using Microsoft 365 tools
- Lead onboarding processes for new administrative staff
Qualifications
- Minimum 5 years of executive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities with meticulous attention to detail
- Experience with budget management and financial reporting processes
- Strong problem-solving abilities and proactive initiative-taking
- Relevant certification (e.g., CAP-OM, MOS) preferred
- Local Tampa Bay area residency required