Job Description
Join our dynamic team at Pacific Northwest Innovations as a Full-Time Executive Administrative Assistant in the heart of Portland. We're seeking a highly organized professional to support our executive leadership team with exceptional administrative expertise. Enjoy a flexible schedule with core hours (9 AM - 3 PM) and remote work options on Fridays. This premium opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment in one of America's most vibrant cities.
Responsibilities
- Manage complex executive calendars, travel arrangements, and meeting logistics with precision
- Prepare confidential correspondence, reports, and presentations using advanced Microsoft Office Suite
- Coordinate cross-departmental projects and serve as primary liaison between executives and stakeholders
- Oversee office operations, including supply inventory, vendor management, and facility coordination
- Implement streamlined administrative systems to enhance team productivity
- Act as first point of contact for high-level external communications
- Support financial processes including expense reporting and invoice coordination
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication skills with polished professionalism
- Experience with calendar management tools (e.g., Calendly, Doodle)
- Ability to maintain strict confidentiality and handle sensitive information
- Proven problem-solving skills with attention to detail
- Bachelor's degree or equivalent professional certification preferred