Job Description
Join our dynamic team at Houston Business Solutions Group as an Executive Administrative Assistant! We're seeking a highly organized professional to support our executive leadership team with precision and excellence. This pivotal role requires exceptional multitasking abilities, discretion, and proactive problem-solving skills. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in Houston's premier business district. If you thrive in fast-paced settings and value attention to detail, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and prioritize conflicting schedules
- Prepare confidential reports, presentations, and correspondence using advanced Microsoft Office Suite
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations including inventory management, vendor coordination, and facility maintenance
- Process expense reports, invoices, and financial documentation with accuracy
- Coordinate domestic/international travel arrangements and itineraries
- Maintain digital filing systems and ensure document security compliance
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 5 years of executive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to manage confidential information with discretion
- Experience coordinating complex logistics and multiple stakeholder communications
- Strong attention to detail with ability to prioritize competing deadlines