Job Description
Join our dynamic team at Downtown Chicago Partners as an Executive Administrative Assistant! We're seeking a highly organized professional to support our C-suite executives in the heart of Chicago's vibrant business district. This role offers growth opportunities in a collaborative environment where your administrative expertise will directly impact our organizational success.
As a cornerstone of our office operations, you'll manage complex calendars, coordinate high-level meetings, and serve as the primary point of contact for internal and external stakeholders. Our ideal candidate thrives in fast-paced settings and takes pride in maintaining seamless administrative workflows.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential correspondence, reports, and presentation materials
- Coordinate board meetings, offsites, and special events with vendors and stakeholders
- Act as primary liaison between executives and department heads, ensuring timely communication
- Oversee office inventory management and supply procurement processes
- Process expense reports and manage budget tracking for executive departments
- Maintain digital filing systems with strict attention to data security protocols
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of executive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Proven discretion in handling confidential information and sensitive matters
- Strong written and verbal communication skills with polished professional demeanor
- Experience coordinating logistics for executive-level meetings and events