Job Description
Join our dynamic team at InnovateKC Solutions as an Executive Administrative Assistant and become the backbone of our fast-growing operations. We're seeking a highly organized professional to provide comprehensive support to our executive team while driving efficiency across all administrative functions. This hybrid role offers the flexibility of remote work with 2 days per week in our modern downtown Kansas City office. Enjoy competitive benefits, professional development opportunities, and a collaborative culture that values innovation and work-life balance.
Responsibilities
- Manage complex executive calendars, coordinate meetings, and prioritize competing demands
- Prepare confidential documents, reports, and presentations with meticulous attention to detail
- Oversee office operations including supply management, vendor relationships, and facility maintenance
- Coordinate domestic/international travel arrangements and expense report processing
- Act as primary liaison between executives, departments, and external stakeholders
- Implement and optimize administrative systems using Microsoft Office Suite
- Lead onboarding processes for new hires and maintain personnel records
Qualifications
- 5+ years of executive administrative support experience in corporate or professional services
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication skills with professional demeanor
- Experience with calendar management, travel coordination, and expense reporting
- Ability to handle confidential information with discretion and integrity
- Proven problem-solving skills and proactive approach to administrative challenges