Job Description
Join our dynamic team at Global Innovations Inc. as an Executive Administrative Assistant in Boston's vibrant Financial District. We're seeking a highly organized professional to provide comprehensive administrative support to our C-suite executives. This full-time role offers a competitive salary, comprehensive benefits package, and opportunities for career growth in a collaborative, fast-paced environment.
As the central hub of our executive team, you'll manage complex calendars, coordinate cross-functional projects, and ensure seamless office operations. Our ideal candidate thrives in detail-oriented roles and excels at anticipating needs before they arise. If you're passionate about enabling executive success through exceptional administrative expertise, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and prioritize competing priorities
- Prepare confidential reports, presentations, and correspondence using advanced MS Office skills
- Coordinate domestic/international travel arrangements and expense reporting
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Act as primary liaison for internal/external stakeholders with polished communication
- Lead onboarding processes for new administrative staff
- Manage executive projects including research, data compilation, and progress tracking
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years of executive administrative support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to manage competing priorities
- Discretion handling confidential information and sensitive matters
- Proven ability to anticipate executive needs and proactively solve problems
- Experience coordinating complex international travel itineraries