Job Description
Join our award-winning team as an Executive Administrative Assistant in the heart of Houston's vibrant business district. We're seeking a highly organized professional to support C-level executives with exceptional coordination and communication skills. This role offers growth opportunities in a collaborative environment with comprehensive benefits including health insurance, 401(k) matching, and professional development stipends.
Our ideal candidate thrives in fast-paced settings and possesses meticulous attention to detail. You'll be instrumental in maintaining operational efficiency while representing our brand with polished professionalism. This hybrid role (3 days onsite) requires adaptability and discretion in handling confidential matters.
Responsibilities
- Coordinate complex executive calendars and travel arrangements with precision
- Manage confidential correspondence and maintain digital filing systems
- Prepare high-impact presentations and executive reports using Microsoft Office Suite
- Oversee office operations including supply inventory and vendor relationships
- Serve as primary liaison between executives and internal/external stakeholders
- Lead meeting coordination and minute documentation for strategic sessions
- Assist with onboarding processes for new team members
Qualifications
- Associate's degree or equivalent professional certification (minimum 3 years experience)
- Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven experience with calendar management and travel booking
- Ability to handle sensitive information with discretion and professionalism
- Strong organizational skills with attention to detail
- Experience with CRM systems preferred (Salesforce a plus)