Job Description
Join our prestigious financial services firm in Midtown Manhattan as an Executive Administrative Assistant. This high-impact role supports C-level executives in a fast-paced environment requiring discretion, efficiency, and proactive problem-solving. You'll be the backbone of our daily operations, ensuring seamless communication and flawless execution of administrative tasks. Enjoy competitive benefits, professional development opportunities, and a collaborative culture in one of the world's most dynamic cities.
Responsibilities
- Manage executive calendars, coordinate complex international travel, and arrange high-stakes meetings
- Prepare confidential correspondence, reports, and presentations with meticulous attention to detail
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations, including supply inventory, equipment maintenance, and vendor relations
- Process expense reports, invoices, and financial documentation with precision
- Coordinate cross-departmental projects and special initiatives
- Implement and optimize office administrative systems and workflows
Qualifications
- Bachelor's degree or equivalent professional experience
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills and ability to manage competing priorities
- Discretion and ability to handle confidential information with professionalism
- Proven experience coordinating international travel and complex logistics
- Strong written and verbal communication skills
- Ability to thrive in a high-pressure, deadline-driven environment