Job Description
Join our dynamic team at Pacific Horizon Partners, a leading financial services firm in San Diego's vibrant downtown. We're seeking a highly organized Executive Administrative Assistant to support our C-suite executives and drive operational excellence. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment.
As the backbone of our executive team, you'll manage complex calendars, coordinate cross-functional projects, and ensure seamless office operations. Our ideal candidate thrives in fast-paced settings and possesses exceptional communication skills. Enjoy stunning harbor views and a culture that values work-life balance.
Responsibilities
- Coordinate executive calendars, meetings, and travel arrangements
- Manage confidential communications and sensitive documentation
- Prepare high-quality reports, presentations, and correspondence
- Oversee office supply inventory and vendor relationships
- Facilitate onboarding processes and new employee orientations
- Support departmental budget tracking and expense reporting
- Act as primary liaison between executives and internal/external stakeholders
Qualifications
- Minimum 3 years executive administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong attention to detail with ability to prioritize complex tasks
- Professional demeanor with polished written/verbal communication
- Ability to maintain confidentiality and exercise discretion
- Bachelor's degree or equivalent professional certification preferred