Job Description
Join our dynamic team at Tulsa Innovations Group as we revolutionize the tech landscape! We're seeking a proactive Executive Administrative Assistant to support our C-suite executives in a fast-paced environment. This is your chance to become the central hub of our operations, where your organizational skills directly impact company success. Enjoy competitive benefits, flexible scheduling, and opportunities for professional growth in one of Tulsa's most exciting workplaces. If you thrive in collaborative settings and excel at multitasking, apply today!
Responsibilities
- Manage complex executive calendars, coordinate cross-departmental meetings, and prioritize competing priorities
- Prepare confidential correspondence, presentations, and reports using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor relationships, and facility maintenance
- Process expense reports, travel arrangements, and procurement requests with precision
- Serve as primary point of contact for internal/external stakeholders with exceptional professionalism
- Implement digital filing systems and maintain accurate documentation compliance
- Support special projects including event coordination and research initiatives
Qualifications
- Associate's degree or 3+ years of executive administrative experience
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
- Proven experience managing executive calendars and complex scheduling
- Exceptional written/verbal communication and interpersonal skills
- Ability to maintain confidentiality and exercise discretion with sensitive information
- Strong problem-solving skills with attention to detail
- Experience with CRM systems preferred (Salesforce familiarity a plus)