Job Description
Join our dynamic team at Oakland Innovations Group as an Executive Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a proactive professional to support our C-suite executives with exceptional organizational skills and a passion for excellence. This role offers growth opportunities in a collaborative environment with competitive benefits and a commitment to work-life balance.
Responsibilities
- Manage complex executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare and edit confidential documents, reports, and presentations with precision
- Act as primary point of contact for internal and external stakeholders
- Oversee office operations including inventory management, vendor relations, and facilities coordination
- Coordinate cross-departmental projects and maintain project tracking systems
- Handle confidential information with discretion and maintain strict confidentiality protocols
Qualifications
- Minimum 3 years of executive administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with professional demeanor
- Strong organizational abilities with meticulous attention to detail
- Ability to manage competing priorities and adapt to changing deadlines
- Proven experience handling confidential information with discretion
- Associate's degree or equivalent professional certification preferred