Job Description
Join our award-winning executive team at Pacific Horizon Partners as a pivotal Administrative Assistant in our Long Beach headquarters. We're seeking a detail-oriented professional to support C-suite executives with calendar management, travel coordination, and confidential communications. This hybrid role offers competitive benefits, professional development opportunities, and a collaborative environment in downtown Long Beach.
Responsibilities
- Executive calendar management and appointment scheduling across multiple time zones
- Coordinate domestic/international travel arrangements and expense reporting
- Prepare confidential correspondence, reports, and presentation materials
- Manage office operations including supply inventory and vendor relationships
- Serve as primary point of contact for internal/external communications
- Coordinate board meetings and corporate events with 50+ attendees
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- 3+ years of executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to handle sensitive information with discretion
- Strong written and verbal communication skills
- Experience managing complex executive calendars and travel logistics
- Ability to thrive in fast-paced, deadline-driven environments
- Associate's degree or equivalent professional certification required