Job Description
Join our award-winning financial services firm in the heart of Philadelphia as we seek a dynamic Executive Administrative Assistant to support our C-suite leadership. This pivotal role combines high-level organizational support with strategic partnership opportunities in a fast-paced corporate environment. You'll be instrumental in maintaining operational excellence while contributing to our mission of delivering exceptional client experiences.
Our ideal candidate thrives in collaborative settings, possesses exceptional attention to detail, and brings a proactive approach to problem-solving. We offer competitive compensation, comprehensive benefits, and a commitment to professional development in one of America's most vibrant cities.
Responsibilities
- Coordinate complex executive calendars, meetings, and travel arrangements across multiple time zones
- Manage confidential information and sensitive documentation with discretion
- Prepare and edit high-impact correspondence, reports, and presentations
- Oversee departmental budget tracking and expense reconciliation processes
- Serve as primary liaison between executives and internal/external stakeholders
- Implement and optimize administrative systems for operational efficiency
- Lead onboarding and training initiatives for administrative staff
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven track record in managing complex scheduling and logistics
- Exceptional written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Experience with budget tracking and expense reporting systems
- Professional certification (e.g., CAP-OM) preferred