Job Description
Join our dynamic leadership team as a full-time Executive Administrative Assistant in the heart of Dallas! We're seeking a highly organized professional to support C-level executives and drive operational excellence. This pivotal role combines strategic coordination with hands-on execution in a fast-paced corporate environment. You'll be instrumental in maintaining our company's reputation for professionalism while enabling seamless business operations.
Our ideal candidate thrives in ambiguity, anticipates needs before they arise, and takes pride in flawless execution. If you're passionate about streamlining processes and supporting visionaries, this is your next career-defining opportunity.
Responsibilities
- Coordinate complex executive calendars, travel arrangements, and meeting logistics across multiple time zones
- Manage confidential information, contracts, and sensitive documentation with discretion
- Prepare high-impact presentations, reports, and correspondence in Microsoft Office Suite
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations including supply inventory, vendor relationships, and facilities coordination
- Streamline administrative workflows using project management tools (Asana, Trello)
- Lead special projects including event coordination and process improvement initiatives
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years of progressive administrative experience supporting C-level executives
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities with minimal supervision
- Discretion and experience handling confidential executive information
- Proficiency with scheduling software (Calendly, Doodle) and video conferencing platforms