Job Description
Join our dynamic team as an Entry-Level Receptionist at Mesa Professional Services Inc. – where career growth meets innovation! We're seeking a polished professional to serve as our first point of contact while supporting critical data operations. This hybrid role combines exceptional customer service with precise data management, making it perfect for career starters eager to build administrative expertise in Mesa's thriving business district. Enjoy competitive pay, comprehensive training, and a supportive environment that values your development.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phone systems, and routing communications
- Perform accurate data entry into CRM and database systems while maintaining confidentiality
- Coordinate office calendars, schedule appointments, and manage meeting logistics
- Process incoming/outgoing mail, shipments, and office supplies inventory
- Assist with administrative tasks like document preparation, filing, and report generation
- Support digital filing systems and ensure document security protocols
- Collaborate with team members to ensure seamless office operations
Qualifications
- High school diploma or equivalent; additional administrative training preferred
- Minimum 30 WPM typing speed with 95% accuracy in data entry tests
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Exceptional verbal/written communication and interpersonal skills
- Strong attention to detail with ability to multitask in fast-paced environments
- Professional demeanor with ability to represent company brand positively
- Basic knowledge of office equipment (printers, scanners, phone systems)
- Reliable transportation and punctual attendance record