Job Description
Join our dynamic team in Oakland as an Entry-Level Receptionist and kickstart your administrative career! This hybrid role combines front-desk excellence with critical data entry responsibilities in a fast-paced corporate environment. You'll be the first point of contact for clients while maintaining accurate digital records and supporting office operations. Perfect for motivated individuals seeking growth in administrative support roles with a focus on precision and customer service.
Responsibilities
- Manage professional front desk operations including call routing, visitor greeting, and mail processing
- Perform accurate data entry into CRM and database systems with daily reconciliation
- Coordinate office calendars and schedule meetings for 15+ department heads
- Assist with onboarding processes including new hire paperwork and equipment setup
- Generate daily reports and maintain organized digital filing systems
- Collaborate with accounting team for invoice processing and expense tracking
- Support office supply inventory management and vendor communications
Qualifications
- High school diploma or equivalent (college preferred)
- Minimum 6 months data entry experience with 40+ WPM typing speed
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Exceptional attention to detail and error detection abilities
- Strong customer service mindset with professional communication skills
- Ability to multitask in high-volume environments
- Basic knowledge of office equipment (printers, scanners, phone systems)
- Reliable transportation to downtown Oakland location