Job Description
Join our dynamic team as an Entry-Level Receptionist and kickstart your administrative career! Prime Office Solutions is seeking a detail-oriented professional to serve as the first point of contact for our clients. This hybrid role combines exceptional customer service with essential data entry tasks in a fast-paced environment. If you're a motivated individual with strong communication skills and a passion for accuracy, we encourage you to apply. We offer competitive pay, comprehensive training, and growth opportunities within our expanding company.
Responsibilities
- Manage multi-line phone system, screen calls, and route communications to appropriate departments
- Greet visitors warmly, provide assistance, and coordinate meeting schedules
- Perform accurate data entry for client records, inventory logs, and appointment bookings
- Handle incoming/outgoing mail, packages, and office supply inventory management
- Support office operations through document preparation, filing, and basic administrative tasks
- Maintain digital filing systems with strict attention to data security protocols
- Collaborate with team members to ensure seamless office workflows
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Minimum 6 months experience in customer service or administrative support
- Proficient in data entry with 40+ WPM typing speed and high accuracy
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional verbal communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced setting
- Professional demeanor with positive problem-solving attitude