Job Description
Launch your administrative career with Oakland Community Services! We're seeking a motivated Entry Level Receptionist to join our dynamic team. This role combines front-desk excellence with critical data entry responsibilities in a supportive environment. Perfect for career starters, you'll gain hands-on experience in client relations, digital record management, and office operations while contributing to our mission of serving Oakland's diverse community.
Our ideal candidate brings enthusiasm for administrative work and a commitment to accuracy. You'll be the first point of contact for visitors, manage digital communications, and maintain precise databases – all while growing your professional network in one of California's most vibrant cities. If you're ready to build foundational skills in data management and customer service, apply today!
Responsibilities
- Greet visitors with professionalism, manage check-in procedures, and maintain a welcoming reception area
- Handle incoming calls, emails, and digital communications with efficiency and courtesy
- Perform daily data entry tasks including client records, inventory updates, and appointment scheduling
- Manage digital filing systems, ensuring all information is accurately stored and retrievable
- Coordinate office logistics including mail processing, supply inventory, and equipment maintenance
- Assist with administrative projects such as report generation and document preparation
- Support team members with clerical tasks during peak operational periods
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Minimum 6 months of data entry experience or relevant coursework
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Typing speed of 40+ WPM with 95%+ accuracy in data entry tasks
- Strong organizational skills with attention to detail and time management
- Excellent verbal communication and active listening abilities
- Ability to multitask in a fast-paced environment while maintaining composure
- Basic knowledge of office equipment (printers, scanners, phone systems)