Job Description
Join our dynamic team as an Entry-Level Receptionist at Capital Solutions Group, a leading professional services firm in the heart of Washington DC. This is your gateway to a rewarding administrative career in a fast-paced environment where your first impression sets the tone for our prestigious client relationships. We offer comprehensive training, career advancement opportunities, and a collaborative culture that values professional growth.
As the first point of contact for our clients and visitors, you'll play a pivotal role in maintaining our exceptional service standards. Our ideal candidate is a polished professional with strong communication skills and a passion for creating welcoming experiences. Enjoy competitive benefits, modern office amenities, and the opportunity to build a strong foundation in office administration.
Responsibilities
- Manage professional front desk operations including greeting visitors, answering multi-line phone system, and directing calls
- Coordinate and manage executive calendars, meeting room reservations, and appointment scheduling
- Handle incoming/outgoing mail, packages, and courier services with accuracy and timeliness
- Assist with office administrative tasks including data entry, document preparation, and file management
- Support office supply inventory, ordering, and vendor relationship management
- Maintain clean, organized reception area and ensure professional presentation at all times
- Collaborate with administrative team to support departmental initiatives and special projects
Qualifications
- High school diploma or equivalent; college coursework or degree preferred
- Minimum 1 year of customer service or administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and office equipment
- Exceptional verbal communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Professional demeanor with ability to remain calm under pressure
- Ability to handle confidential information with discretion
- Positive attitude with willingness to learn new systems and procedures