Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in a supportive, growth-oriented environment! We're seeking a highly organized individual with a passion for efficiency to provide crucial support to our executive team. This flexible part-time role (30 hours/week) offers remote work options and competitive benefits, including professional development stipends. If you're detail-oriented, tech-savvy, and thrive in collaborative settings, apply today to become part of Portland's premier administrative workforce!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications (calls, emails) with professionalism and discretion
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare, edit, and distribute confidential documents and correspondence
- Assist with onboarding processes and new hire paperwork coordination
- Support event planning and logistics for company meetings and functions
- Perform data entry and maintain accurate database records
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Ability to prioritize tasks in fast-paced environments
- Strong organizational skills with attention to detail
- Valid Florida driver's license and reliable transportation