Job Description
Are you a people person looking to kickstart your career in administrative support?
Apex Administrative Solutions is currently seeking a friendly and organized Entry Level Receptionist to join our growing team in Dallas, TX. In this role, you will be the first point of contact for our clients and visitors, ensuring a welcoming and professional environment. We offer a flexible schedule and excellent opportunities for growth within the company.
As a Receptionist, you will play a vital role in keeping our operations running smoothly. If you have a positive attitude, strong communication skills, and a desire to learn, we want to hear from you!
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, ensuring they feel comfortable and directed appropriately.
- Phone Support: Answer and direct incoming calls to the correct departments, take accurate messages, and screen calls as needed.
- Scheduling: Manage calendars, schedule appointments, and coordinate meetings for management staff.
- Administrative Tasks: Perform data entry, file management, and maintain organized records of client information.
- Mail & Courier: Sort and distribute incoming mail and packages efficiently.
- Office Supplies: Monitor office supply levels and place orders to ensure the office is always equipped.
- Customer Service: Assist visitors and clients with inquiries, providing top-tier service and resolving issues promptly.
Qualifications
- Education: High school diploma or GED required; some college coursework in business administration or a related field is a plus.
- Experience: Previous experience as a receptionist or in a customer service role is preferred, but we are willing to train motivated entry level candidates.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional phone voice.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Attitude: A friendly, outgoing personality with a proactive approach to problem-solving.