Job Description
Are you seeking a rewarding entry-level opportunity that offers flexible scheduling and room for rapid career advancement? Horizon Administrative Services is looking for a dedicated Receptionist to join our dynamic team in San Francisco. We are committed to nurturing talent and providing a supportive environment where new professionals can thrive.
As the face of our company, you will play a crucial role in creating a positive first impression for our clients and partners. This is an excellent chance to gain hands-on experience in administrative operations while enjoying a work-life balance tailored to your needs.
Responsibilities
- Professional Greeting: Welcome guests and visitors with a warm, professional demeanor, directing them to the appropriate person or area.
- Phone Operations: Answer multi-line phones with poise, screen calls, take detailed messages, and transfer inquiries accurately.
- Front Desk Management: Maintain a neat and organized reception area, including managing the lobby, waiting area, and office supplies.
- Administrative Support: Assist with data entry, document filing, scanning, and preparing meeting rooms for internal and external meetings.
- Mail & Distribution: Sort and distribute incoming mail and packages efficiently to various departments.
- Customer Interaction: Handle incoming inquiries via email and in person, providing accurate information and escalating complex issues to management.
Qualifications
- Education: High School Diploma or GED required; College coursework in Business Administration is a plus.
- Experience: Previous receptionist or customer service experience is preferred but not mandatory for entry-level candidates.
- Communication: Superior verbal and written communication skills with a clear and friendly phone manner.
- Technical Proficiency: Must be proficient in Microsoft Office Suite (Outlook, Word, Excel) and basic computer software.
- Schedule Flexibility: Ability to work varied shifts, including mornings, afternoons, and occasional weekends to meet business demands.
- Interpersonal Skills: A proactive, solution-oriented attitude with a strong ability to work independently and as part of a team.