Job Description
We are seeking a highly motivated and personable Entry Level Receptionist to join our growing team in New York City. In this pivotal role, you will be the first point of contact for our clients and visitors, setting the tone for a professional and welcoming environment. We offer a flexible schedule to accommodate your lifestyle, making this an ideal opportunity for students or those looking to enter the administrative field.
At Horizon Office Solutions, we believe in investing in our team members. Whether you are just starting your career or looking for a change, we provide comprehensive on-the-job training and a supportive culture that fosters growth.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional manner, directing them to the appropriate personnel.
- Phone Operations: Answer, screen, and forward incoming calls with exceptional phone etiquette.
- Administrative Support: Manage incoming and outgoing mail, distribute packages, and maintain the reception area.
- Scheduling: Assist with appointment scheduling and calendar management for senior staff members.
- Data Entry: Accurately input data into our CRM and internal databases.
- Office Coordination: Order and maintain office supplies to ensure smooth daily operations.
- Event Support: Assist in coordinating small corporate events and meetings.
Qualifications
- Education: High School Diploma or GED required.
- Experience: No prior professional experience required; Entry Level candidates are encouraged to apply.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is preferred.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Availability: Must be able to work a flexible schedule, including some evenings or weekends if required.