Job Description
Join our dynamic team as an Entry-Level Receptionist & Data Specialist at Apex Administrative Solutions! We're seeking a detail-oriented professional to serve as the first point of contact for our clients while maintaining accurate digital records. This hybrid role combines exceptional customer service with precise data management in a fast-paced corporate environment. Perfect for career starters looking to develop administrative expertise in Jacksonville's thriving business sector.
Responsibilities
- Manage incoming calls and direct communications to appropriate departments
- Input, update, and maintain client data with 99% accuracy
- Perform daily data verification and quality control checks
- Coordinate office calendars and schedule appointments
- Assist with document preparation and digital filing systems
- Support administrative projects as assigned by management
- Maintain organized physical and digital record-keeping systems
Qualifications
- High school diploma or equivalent required
- Minimum 40 WPM typing speed with proven accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Exceptional attention to detail and organizational skills
- Professional phone etiquette and customer service mindset
- Ability to handle sensitive information with confidentiality
- Basic knowledge of data privacy regulations preferred
- Reliable transportation to our Jacksonville office