Job Description
Are you an organized professional looking to kickstart your career in a dynamic environment?
We are seeking a detail-oriented Entry Level Receptionist & Data Entry Specialist to join our team in Buffalo, NY. This hybrid role combines the welcoming responsibilities of front-desk management with the precision required for high-volume data processing. If you possess a sharp eye for detail and a passion for organization, we want to hear from you.
As part of our growing administrative team, you will play a crucial role in ensuring our operations run smoothly while providing exceptional service to our clients and visitors.
Why Join Us?
- Competitive Pay: Earn between $35,000 and $42,000 annually.
- Professional Growth: Clear pathways for advancement within the administrative field.
- Modern Environment: Work in a supportive, fast-paced office setting.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, answer multi-line phone systems, and route calls efficiently.
- Data Entry Operations: Input, update, and maintain accurate records in our CRM and database systems with a focus on speed and zero errors.
- Document Management: Organize, file, and digitize physical and electronic documents to ensure easy retrieval.
- Scheduling: Manage calendars, schedule appointments, and coordinate meetings for team members.
- Customer Support: Assist clients via email and in-person inquiries with a friendly and helpful attitude.
- Office Supplies: Monitor inventory levels and re-order necessary office supplies to keep the workspace running.
Qualifications
- Education: High school diploma or equivalent required; Associate's degree in Business or Administration is a plus.
- Experience: Previous experience in a receptionist or administrative support role is preferred but not mandatory (Entry Level opportunity).
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic typing speed of 40+ WPM.
- Attributes: Exceptional attention to detail and strong organizational skills.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Reliability: Ability to work full-time hours with a consistent attendance record.