Job Description
Join Our Dynamic Team as a Local Office Assistant
Welcome to Horizon Executive Support. We are a premier provider of administrative solutions, dedicated to helping businesses thrive through exceptional organization and client service. We are currently seeking a proactive and detail-oriented Office Assistant to join our team in San Francisco. If you thrive in a fast-paced environment and possess a passion for efficiency, we want to meet you.
Why Join Us?
- Competitive hourly rate ($22 - $28/hr).
- Immediate start available for the right candidate.
- Opportunity for growth within a supportive company culture.
Your Key Responsibilities
As an Office Assistant, you will be the heartbeat of our daily operations, ensuring that our office runs smoothly and efficiently.
Responsibilities
- Front Desk Management: Greet visitors, answer incoming calls, and direct inquiries to the appropriate personnel in a professional and welcoming manner.
- Scheduling & Coordination: Manage the company calendar, schedule meetings, and coordinate travel arrangements for staff members.
- Administrative Support: Prepare and distribute internal memos, handle mail and courier services, and maintain an organized filing system.
- Data Entry & Records Management: Accurately input data into company databases, update client records, and ensure all documentation is up to date.
- Office Supplies & Inventory: Monitor office supply levels, place orders for necessary materials, and perform periodic inventory checks.
- Event Coordination: Assist in organizing company events, meetings, and team-building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an office support or administrative role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling software (e.g., Calendly, Google Workspace).
- Communication: Excellent verbal and written communication skills with a professional phone etiquette.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively in a busy environment.
- Integrity: Ability to maintain confidentiality and handle sensitive information with discretion.