Job Description
We are looking for a highly organized and proactive Local Administrative Assistant to join our dynamic team in Long Beach, CA. This is an immediate hire opportunity for a detail-oriented professional who thrives in a fast-paced environment. If you excel at managing schedules, coordinating complex projects, and providing exceptional support to leadership, we want to hear from you.
Why Join Us?
- Immediate Start: Start your new career path today.
- Competitive Pay: $22 - $28/hour based on experience.
- Growth Opportunities: Clear pathways for advancement within our company.
As the face of our office, you will ensure our operations run smoothly and efficiently.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule appointments, and coordinate meetings for senior management.
- Communication Management: Serve as the primary point of contact for internal and external stakeholders via phone and email.
- Document Preparation: Prepare, proofread, and distribute professional correspondence, reports, and presentations.
- Office Operations: Maintain office supplies inventory, manage filing systems (digital and physical), and handle incoming mail.
- Event Coordination: Plan and coordinate company events, team building activities, and client visits.
- Data Entry: Accurately input and maintain data in CRM systems and databases.
Qualifications
- Experience: 2+ years of experience in an administrative or office support role.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Reliability: Must be punctual, dependable, and able to work independently with minimal supervision.