Job Description
Are you looking for a stable career opportunity in Minneapolis? Apex Administrative Services is seeking a motivated, entry-level Receptionist and Data Entry Clerk to join our dynamic team. We pride ourselves on a fast-paced, professional environment where attention to detail is paramount.
In this role, you will be the first point of contact for our clients and employees, ensuring smooth operations through exceptional communication and precise data management. Whether you are managing incoming calls, organizing schedules, or inputting critical information, your contributions will directly impact our success.
Why Join Us?
- No prior experience required – we provide comprehensive on-the-job training.
- Competitive hourly wage with opportunities for rapid advancement.
- Supportive team culture focused on professional growth.
Responsibilities
- Provide a warm and professional welcome to all visitors, directing them to the appropriate department or personnel.
- Handle high-volume phone inquiries, screen calls, and take accurate messages with a polite and professional tone.
- Perform accurate data entry tasks, including updating databases, filing digital records, and maintaining spreadsheets with zero errors.
- Manage the front desk, including mail distribution, package handling, and office supply inventory.
- Schedule appointments and manage the executive calendar to ensure efficient time management.
- Assist in the preparation of meeting materials and maintain a clean, organized reception area.
- Collaborate with administrative staff to streamline office workflows and resolve visitor issues promptly.
Qualifications
- High school diploma or GED is required; a degree in business administration is a plus.
- Basic computer proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
- Excellent verbal and written communication skills with a strong customer service orientation.
- Exceptional attention to detail and accuracy in data entry tasks.
- Ability to multitask and prioritize tasks in a busy, fast-paced environment.
- Professional demeanor and a positive, proactive attitude.