Job Description
Are you ready to launch your career in a dynamic environment? Apex Office Solutions is looking for a motivated Entry Level Receptionist & Data Entry Specialist to join our team in San Jose, CA. In this pivotal role, you will blend traditional front-office hospitality with essential administrative data management, ensuring our operations run smoothly and efficiently.
As a key member of our administrative team, you will be the first point of contact for our clients and partners, representing our brand with professionalism and warmth. We value reliability, attention to detail, and a proactive attitude in our candidates.
Responsibilities
- Manage the front desk reception, greeting all visitors and directing them appropriately.
- Perform accurate and high-volume data entry tasks into our CRM and spreadsheet systems.
- Answer, screen, and transfer incoming phone calls with a polite and professional tone.
- Maintain and organize both physical and digital filing systems.
- Assist with scheduling appointments and managing the executive calendar.
- Prepare basic correspondence, memos, reports, and invoices.
Qualifications
- High school diploma or GED required.
- Basic to intermediate computer skills with a focus on Microsoft Office Suite.
- Proven typing speed and accuracy (minimum 35-40 WPM).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks in a fast-paced setting.
- Previous experience in a receptionist or administrative role is a plus but not required for this entry-level position.