Job Description
We are looking for a motivated and detail-oriented Entry Level Receptionist & Data Entry Specialist to join our growing team in Chicago, IL. This is an excellent opportunity for individuals seeking to launch a career in administrative support with a focus on data management and client relations. You will be the first point of contact for our company, ensuring a professional image while handling essential data entry tasks with precision.
At Chicago Administrative Solutions, we value accuracy, reliability, and a proactive attitude. You will work in a fast-paced environment where your organizational skills will directly contribute to our operational success. If you are proficient in basic computer applications and possess a strong desire to learn, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and direct visitors and callers with a professional demeanor, answer multi-line phones, and manage the reception area.
- Data Entry Operations: Accurately input, update, and maintain records in our CRM and databases with a focus on speed and error-free typing.
- Document Management: Scan, file, and organize physical and digital documents to ensure efficient retrieval.
- Communication: Draft and distribute emails, memos, and correspondence while acting as a liaison between departments.
- Schedule Coordination: Manage calendars, schedule appointments, and coordinate meeting room logistics.
- Inventory Control: Assist with basic office supply inventory and reordering processes.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred but not mandatory for this entry-level role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with data entry software.
- Attention to Detail: Strong ability to spot errors and maintain data integrity.
- Communication: Excellent verbal and written communication skills with a friendly, professional tone.
- Work Ethic: Ability to prioritize tasks and work independently in a busy office environment.
- Reliability: Punctual and dependable attendance record is essential.