Job Description
Are you a people person looking to kickstart your administrative career in the vibrant city of Chicago? Apex Professional Solutions is seeking a motivated and professional Entry Level Receptionist to join our dynamic team. We pride ourselves on providing exceptional customer service and maintaining a welcoming environment for our clients and visitors.
As a Receptionist, you will be the first point of contact for our company, representing our brand with excellence. We offer a flexible schedule and a supportive environment perfect for recent graduates or those seeking a career change. No prior experience is necessary; we provide comprehensive on-the-job training!
Responsibilities
- Greet and Welcome Guests: Manage the front desk efficiently, ensuring a warm and professional welcome for all visitors, clients, and employees.
- Phone Management: Answer incoming calls professionally, screen inquiries, and route them to the appropriate departments or take detailed messages.
- Schedule Management: Assist with scheduling appointments, meetings, and coordinating travel arrangements for staff.
- Administrative Support: Handle incoming and outgoing mail, distribute faxes, and perform basic data entry and filing tasks.
- Customer Assistance: Address customer inquiries promptly and professionally, ensuring high satisfaction levels.
- Office Maintenance: Maintain a tidy and organized reception area, restock supplies, and ensure office equipment is in working order.
Qualifications
- Education: High School Diploma or GED required; Associate's degree or Bachelor's degree in a related field is a plus.
- Communication: Excellent verbal and written communication skills with a friendly and professional demeanor.
- Computer Proficiency: Basic computer skills, including familiarity with Microsoft Office Suite (Word, Excel, Outlook).
- Organization: Strong attention to detail and the ability to multitask effectively in a fast-paced environment.
- Interpersonal Skills: Ability to work well independently as well as part of a team.
- Flexibility: Willingness to work flexible hours as needed, including occasional evenings or weekends.