Job Description
Launch your career in office administration with Apex Solutions Group! We're seeking a dynamic Entry-Level Receptionist to be the welcoming face of our Indianapolis headquarters. In this pivotal role, you'll manage front desk operations, support executive teams, and contribute to a thriving office environment. No prior experience required—just a passion for exceptional service and a desire to grow with us. Enjoy competitive pay, comprehensive benefits, and opportunities for advancement within our award-winning company.
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Greet and assist visitors, ensuring exceptional first impressions and professional interactions
- Coordinate office services, including mail processing, supply inventory, and equipment maintenance
- Support administrative tasks like scheduling meetings, managing calendars, and preparing correspondence
- Maintain clean, organized reception areas and common spaces
- Assist with onboarding processes for new hires and visitors
- Collaborate with team members on special projects and event coordination
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with a customer-service mindset
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Reliable transportation and punctuality