Job Description
Join our dynamic team as an Entry Level Receptionist and kickstart your administrative career in the heart of Austin! At Austin Professional Services, we're seeking a polished and proactive individual to be the face of our operations. This role offers exceptional growth opportunities, competitive compensation, and a vibrant work culture. You'll gain hands-on experience in office management while supporting our executive team and clients.
We pride ourselves on fostering a supportive environment where your skills will flourish. With comprehensive training programs and a commitment to employee development, this position is ideal for recent graduates or career-changers looking to build a strong foundation in office administration. Enjoy Austin's thriving business scene while growing professionally with us.
Responsibilities
- Manage front desk operations including greeting visitors, directing calls, and handling incoming/outgoing mail
- Coordinate office calendars, schedule appointments, and maintain meeting room bookings
- Assist with administrative tasks such as data entry, filing, and document preparation
- Support office supply inventory management and vendor coordination
- Handle basic bookkeeping tasks including expense reports and invoice processing
- Act as primary point of contact for IT and facility maintenance requests
- Organize company events and maintain office common areas
Qualifications
- High school diploma or equivalent; associate degree preferred
- 0-2 years of office administration or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Professional demeanor with polished phone etiquette
- Ability to multitask in a fast-paced environment
- Must be reliable, punctual, and maintain confidentiality