Job Description
Launch your administrative career in Oakland's vibrant business district! We're seeking a detail-oriented Entry-Level Receptionist to serve as the friendly face of our growing company. This hybrid role combines front-desk excellence with crucial data entry responsibilities, perfect for career starters ready to master office operations.
Join our collaborative team where you'll learn professional protocols while supporting daily workflows. We provide comprehensive training and a supportive environment for growth into administrative specialties.
Responsibilities
- Manage visitor reception with professional greeting and screening procedures
- Handle high-volume data entry into CRM and database systems with 99% accuracy
- Coordinate calendars, schedules, and meeting logistics for 15+ executives
- Process incoming/outgoing communications including calls, emails, and correspondence
- Maintain digital filing systems and document management protocols
- Support office operations through inventory management and supply ordering
- Assist with basic bookkeeping tasks and expense report processing
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Minimum 40 WPM typing speed with proven data entry precision
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal communication and customer service aptitude
- Ability to multitask in fast-paced environments while maintaining composure
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Professional appearance and punctuality as company ambassador